How to group, store and update all relevant public + private information regarding a newly built house in one place and make it easly transferrable in case of a sale of the property.

How to group, store and update all relevant public + private information regarding a newly built house in one place ('Vlaamse Woningpas' + 'Volg je woning info' eg. PID, co-ownership deed, etc..) and make it easily transferrable in case of a sale of the property.